Why Choose JR Copier?
No-Nonsense Advice
Real-world guidance that actually makes sense
Budget-Friendly Tips
Maximize value without emptying your wallet
Size It Right
Match equipment to your actual needs (not your dreams)
Future-Proof Choices
Invest in tech that won't be obsolete next Tuesday
Key Features
The Complete Copier Buying Guide
Start here if you're new to the copier world. We'll walk you through print speeds, paper capacities, and why duplex printing is your new best friend. Plus, learn how to avoid the classic "we bought way too much machine" mistake.
Lease vs. Buy: The Great Debate
Should you lease or buy? It's the office equipment version of "rent or own a home"—except with less drama and more toner. We break down the pros, cons, and hidden gotchas of each option so you can decide what's right for your business.
Understanding Total Cost of Ownership
That low sticker price might seem tempting, but wait until you see the supply costs. Learn how to calculate the true cost of ownership, including maintenance, supplies, and that inevitable service call when someone tries to print a poster on cardstock.
Multifunction vs. Single-Function Printers
Do you need a Swiss Army knife or a really good chef's knife? Discover whether your office needs an all-in-one MFP or if separate devices make more sense. Spoiler: It depends on whether your team can share equipment without office warfare.
Decoding Copier Specifications
PPM, DPI, PCL, PostScript—it sounds like alphabet soup, and frankly, it kind of is. We translate the tech jargon into plain English so you know exactly what you're getting. Yes, there will be a quiz. (Just kidding. Or are we?)
Brand Comparison Guide
Canon, Kyocera, Ricoh, Sharp, Konica Minolta, Xerox—they all make great machines, but which is right for you? We compare features, reliability, and support so you can choose wisely. Think of it as matchmaking, but for office equipment.
Small Business Buyer's Guide
You don't need a production monster when you're printing 500 pages a month. Find out which compact, budget-friendly models deliver professional results without taking over your entire office. Your space (and your accountant) will thank you.
Enterprise Fleet Management Guide
Managing 50+ devices across multiple locations? Time to level up. Learn about centralized monitoring, automated supply replenishment, and how to maintain sanity when your Dallas office is low on cyan but your Fort Worth location is drowning in magenta.
Featured Equipment
Professional-grade copiers and printers from industry-leading brands
Xerox AltaLink C8145
Xerox | Model: C8145 | SKU: XER-C8145
or $119/mo
Xerox AltaLink C8135
Xerox | Model: C8135 | SKU: XER-C8135
or $119/mo
Xerox AltaLink B8170
Xerox | Model: B8170 | SKU: XER-B8170
or $159/mo
Kyocera ECOSYS M5526cdw
Kyocera | Model: M5526cdw | SKU: KYO-M5526CDW
or $79/mo
Kyocera TASKalfa 7003i
Kyocera | Model: 7003i | SKU: KYO-7003I
or $129/mo
Ricoh IM C3500
Ricoh | Model: C3500 | SKU: RIC-IMC3500
or $145/mo
Frequently Asked Questions
How do I know what print speed I actually need?
Great question! Calculate your monthly volume and divide by business days. If you print 10,000 pages per month over 20 days, that's 500 pages per day. For smooth operation, aim for a machine that can handle your daily volume in 2-3 hours of actual print time. A 45 PPM machine can do 500 pages in about 12 minutes of continuous printing—plenty of cushion for reality.
Is it worth paying more for a color copier if we mostly print black and white?
It depends on your "mostly." If you print color 10% of the time but those are your most important documents (proposals, marketing materials, presentations), then yes—absolutely worth it. If you literally print color twice a year for the holiday party flyer, save your money and visit a print shop. Your wallet will thank you.
What's a realistic lifespan for a copier?
Most commercial copiers last 5-7 years with proper maintenance. That said, we've seen well-maintained Kyoceras running strong after 10 years and abused machines that tap out after 3. The secret? Regular maintenance, genuine supplies, and not letting Bob from Accounting try to fix paper jams with brute force.
Should I buy used or refurbished equipment?
Certified refurbished from a reputable dealer? Sure—great value, especially for budget-conscious businesses. Random used copier from Craigslist? That's a hard pass. You want equipment with a warranty, known maintenance history, and support. Remember: The cheapest option isn't always the best deal when it breaks down during tax season.
Do I really need a service contract, or is that just upselling?
Unless you have an in-house technician who knows these machines inside out (we're talking certified, not "I'm pretty good with technology"), yes, you need a service contract. One major repair can cost more than a year of service. Plus, contracts usually include toner and parts, so you're not scrambling when supplies run low. It's peace of mind in a contract.
How much should I budget for supplies and maintenance?
Rule of thumb: Budget $0.01-$0.03 per page for black and white, $0.05-$0.15 per page for color. So if you print 5,000 pages monthly (mostly B&W), expect $50-$150/month in supplies and service. Better to overestimate and be pleasantly surprised than underestimate and panic when the toner fairy doesn't show up.
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