Print Fleet Assessment
Think you know your print costs? Our free fleet assessment reveals the truth—and it's usually more interesting than you'd expect. We'll audit your entire setup, find inefficiencies, and show you exactly where money is hiding (spoiler: it's everywhere).
Why Choose JR Copier?
Complete Analysis
Every device, every location, every cost—nothing escapes us
Immediate Savings
Most businesses save 20-40% after assessment
Zero Obligation
Free assessment, no strings attached (we promise)
Custom Roadmap
Tailored recommendations, not cookie-cutter advice
Key Features
Device Inventory & Audit
We catalog every copier, printer, and MFP in your fleet—including that ancient laser printer in the supply closet that everyone forgot about. You'll get a complete inventory with age, condition, usage patterns, and which devices are secretly costing you a fortune. Surprise: It's usually the "personal" printers.
Usage Pattern Analysis
How much does each department actually print? Who's printing in color when B&W would work? Why does Marketing go through toner like it's going out of style? We track real usage data to show you where your pages (and budget) are actually going. Data doesn't lie, even when departments do.
Cost-Per-Page Breakdown
Find out what you're really paying per page—for each device, each department, and overall. Some of those numbers will make you wince. That 10-year-old printer? It's probably costing 3x what a modern device would. But hey, at least you'll know exactly how much it hurts.
Supply & Maintenance Cost Analysis
How much are you spending on toner, drums, and service calls? Are you overpaying for supplies? Ordering too frequently? Not frequently enough? We break down your supply chain and maintenance costs to show where you're getting value—and where you're getting taken for a ride.
Efficiency & Utilization Report
Got devices sitting idle while others are overworked? We identify underutilized equipment and bottlenecks. Maybe you need two more copiers in Building A and three fewer in Building B. Maybe that production printer is overkill for your volume. Let's find out before you spend more money.
Security & Compliance Check
Are your copiers secure? Do they meet data protection requirements? Can just anyone walk up and print confidential documents? We audit security settings, user authentication, and compliance with industry standards. If your Legal team would panic seeing your setup, we'll tell you now.
Environmental Impact Assessment
How much energy is your fleet consuming? What's your e-waste situation? We measure your environmental footprint and show ways to reduce it—because saving money and saving the planet aren't mutually exclusive. Plus, eco-friendly practices look great in annual reports.
Custom Optimization Roadmap
After the assessment, you get a detailed action plan: which devices to replace, which to consolidate, where to implement MPS, and how much you can save. We prioritize recommendations by impact and difficulty, so you can tackle quick wins first and save the big projects for when you have time (and budget).
Featured Equipment
Professional-grade copiers and printers from industry-leading brands
Xerox AltaLink C8145
Xerox | Model: C8145 | SKU: XER-C8145
or $119/mo
Xerox AltaLink C8135
Xerox | Model: C8135 | SKU: XER-C8135
or $119/mo
Xerox AltaLink B8170
Xerox | Model: B8170 | SKU: XER-B8170
or $159/mo
Kyocera ECOSYS M5526cdw
Kyocera | Model: M5526cdw | SKU: KYO-M5526CDW
or $79/mo
Kyocera TASKalfa 7003i
Kyocera | Model: 7003i | SKU: KYO-7003I
or $129/mo
Ricoh IM C3500
Ricoh | Model: C3500 | SKU: RIC-IMC3500
or $145/mo
Frequently Asked Questions
How long does a fleet assessment take?
For most businesses, 2-4 weeks from start to finish. Week 1: We inventory your devices and set up monitoring. Week 2-3: Data collection runs in the background (you won't even notice). Week 4: We analyze everything and present your custom report. Larger organizations with multiple locations might take 4-6 weeks. Either way, it's faster than your last budget review meeting.
Do you need to visit every location?
For the initial walkthrough, yes—we need to see your setup in person. But most of the data collection happens remotely via monitoring software. If you have 10 locations across DFW, we'll visit each one once, install monitoring tools, then compile everything from our office (where the coffee is better anyway).
What if we don't want to change anything right now?
Totally fine! The assessment shows you exactly where you stand, with no pressure to make changes. Some businesses use it for budget planning, others to justify equipment upgrades, and some just want to confirm they're already optimized (rare, but it happens). Knowledge is power, even if you choose to keep the status quo.
Will the assessment disrupt our operations?
Nope. Data collection runs silently in the background—your team won't even know it's happening. The only "disruption" is the initial walkthrough (about 1-2 hours) where we inventory equipment and install monitoring. After that, business as usual while we gather data. No downtime, no interruptions, no annoying surveys for your staff.
Do we have to buy equipment from you after the assessment?
Absolutely not. This is a no-obligation assessment. If our recommendations include new equipment and you want to buy from us, great. If you decide to handle it yourself or go elsewhere, that's fine too. We've done assessments where the best advice was "your setup is actually pretty good, keep doing what you're doing." Doesn't happen often, but when it does, we say so.
What kind of savings can we realistically expect?
Most businesses save 20-40% on print-related costs after implementing our recommendations. Where does that come from? Consolidating devices, negotiating better supply costs, eliminating inefficient equipment, and implementing print policies. That said, if you're already running a tight ship, savings might be smaller (10-15%). Still worth knowing where you stand.
Can you assess just one location, or does it need to be our entire fleet?
We can do either! Single-location assessment is perfect for smaller businesses or if you want to pilot the process before rolling it out company-wide. Multi-location assessments are more comprehensive and often reveal location-specific inefficiencies (like why your Plano office spends 2x more on printing than Dallas). Your call—we're flexible.
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