Why Choose JR Copier?
Instant Calculations
Get accurate cost estimates in seconds, not hours
True Cost Analysis
Uncover hidden costs before they surprise you
Savings Opportunities
Discover where you can trim fat (not quality)
Compare Options
See lease vs buy scenarios side-by-side
Key Features
Total Cost of Ownership Calculator
That $5,000 copier might seem like a bargain until you factor in supplies, maintenance, and electricity. Our TCO calculator shows the real 5-year cost, including toner, service contracts, and even that one time someone will definitely jam it with cardstock. Spoiler: It's more than the sticker price.
Lease vs. Buy Comparison
Should you lease or buy? It's the eternal question—like "chicken or fish?" but with more financial implications. Input your budget, monthly volume, and preferences to see which option makes more sense. We'll show monthly payments, tax benefits, and what happens when you need to upgrade before your accountant retires.
Cost-Per-Page Calculator
Find out exactly what each page costs you. Black and white? Color? That 47-page PowerPoint Linda insists on printing before every meeting? Calculate per-page costs including supplies, maintenance, and equipment depreciation. Fair warning: Some numbers might make you cry a little.
Monthly Volume Estimator
Not sure how much you actually print? This calculator helps you figure it out based on your team size, industry, and work habits. Turns out "a lot" isn't a precise measurement for purchasing decisions. Who knew?
Service Contract ROI Calculator
Is that service contract worth the monthly fee, or could you save money with break-fix repairs? This calculator compares contract costs versus average repair expenses. Hint: If you print more than 5,000 pages monthly, the contract usually wins. Math doesn't lie, even when you wish it would.
Supply Cost Estimator
How much will you spend on toner, drums, and maintenance kits over time? Enter your monthly volume and machine type to get realistic supply cost projections. Yes, color toner really does cost that much. No, we're not making it up.
Energy Cost Calculator
Those copiers sipping electricity all day add up. Calculate annual energy costs based on your machine's specs and local utility rates. It's not the biggest expense, but it's worth knowing—especially when you're comparing that energy-efficient model to the power-hungry dinosaur.
Break-Even Analysis
Wondering when buying outright becomes cheaper than leasing? Our break-even calculator shows the exact timeline. Perfect for those "let's crunch the numbers" meetings where you actually need to crunch the numbers, not just wing it.
Featured Equipment
Professional-grade copiers and printers from industry-leading brands
Xerox AltaLink C8145
Xerox | Model: C8145 | SKU: XER-C8145
or $119/mo
Xerox AltaLink C8135
Xerox | Model: C8135 | SKU: XER-C8135
or $119/mo
Xerox AltaLink B8170
Xerox | Model: B8170 | SKU: XER-B8170
or $159/mo
Kyocera ECOSYS M5526cdw
Kyocera | Model: M5526cdw | SKU: KYO-M5526CDW
or $79/mo
Kyocera TASKalfa 7003i
Kyocera | Model: 7003i | SKU: KYO-7003I
or $129/mo
Ricoh IM C3500
Ricoh | Model: C3500 | SKU: RIC-IMC3500
or $145/mo
Frequently Asked Questions
Are these calculators accurate, or just ballpark estimates?
They're pretty darn accurate! We use real-world data from thousands of Dallas-Fort Worth businesses, actual equipment specs, and current market pricing. That said, your mileage may vary depending on how heavily you use the equipment and whether your team treats it like a rental car. For the most precise estimate, contact us for a custom quote.
Do the lease calculations include all the fees, or just the monthly payment?
Great catch—yes, we include everything. Monthly lease payment, service contract, expected supply costs, and even end-of-lease options. We're showing you the full enchilada, not just the tortilla. No hidden fees waiting to surprise you at month 13.
How do I know what my actual monthly print volume is?
Most copiers have a built-in counter (check the display menu or monthly usage report). If you don't have that, use our volume estimator tool—it asks about your team size, industry, and work type. Or do what most people do: wildly guess, then multiply by two because you always underestimate how much you actually print.
Why does color printing cost so much more than black and white?
Color uses four toners (cyan, magenta, yellow, black) instead of one. Plus, color toner cartridges are more expensive per unit. It's like asking why a steakhouse costs more than a burger joint—you're getting more ingredients and complexity. For reference, expect color pages to cost 3-5x more than B&W. Plan accordingly.
Should I include labor costs in these calculations?
For basic calculations, no—we're focused on equipment and supply costs. But if you're managing a large fleet, absolutely factor in admin time for supply ordering, service scheduling, and troubleshooting. Nothing costs "free" when it's pulling your office manager away from actual work. If you're spending 10+ hours monthly on copier management, MPS might be your new best friend.
Can I save these calculations to compare later?
You bet! Each calculation generates a summary you can download or email. Perfect for those "let me run this by my boss/partner/spouse" moments. We won't judge if you save three different scenarios and pick your favorite when presenting to the team. We all have our strategies.
What's the difference between TCO and cost-per-page?
TCO (Total Cost of Ownership) is everything—purchase price, supplies, service, energy, and opportunity cost over the equipment's lifetime. Cost-per-page is just the per-unit printing expense (toner + maintenance ÷ pages). TCO is the big picture; CPP is the nitty-gritty. You need both, like peanut butter and jelly.
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